CS Accounting Privacy Notice

CS Accounting will operate as a Data Controller regarding any Personal Identifiable Information (PII) we gather from you.

This policy sets out the following;

• The type of Data we collect
• How we use your Personal Data
• When, and How we share that Data
• How we protect your Personal Data
• Your rights and choices regarding your Data
• Cookies
• Legal basis for processing Data

Types of Data

In order to carry out work on your behalf we may need the following information;

• Your Name and Address
• Your Date of Birth
• Personal information regarding your Tax status
• Information regarding your business
• Financial, Banking and Tax related Information

Data Usage

We use this Data in order to;

• Carry out contracted work set out in our letters of engagement
• Prepare documentation for the relevant authorities as and when required by UK Law

Sharing Your Data

In order to carry out contracted work we may share your Data with other service providers in order to increase our efficiency and productivity. All service providers have been checked for GDPR compliance and none of our service providers have been given permission to share or otherwise process your Data.  Although your Data may be hosted with one or more of these services providers no Data Processing is carried out by them at any time. We only share information where required by law or with carefully selected contractors and specialists to help us provide our services. We only share Data with other companies who are GDPR compliant. We are careful to minimise such sharing.

We may also share your personal Data if:

• The Law or a public authority says we must share that Data
• If we need to share personal Data in order to establish or defend our legal rights, this includes providing personal Data to others for the purposes of preventing fraud and reducing credit risk to any other successors in title to our business

Legal basis for processing your Data:

Your Data will only be processed by CS Accounting in order to carry out work finding services as contracted by you the client. These services are explained in our letters of engagement.

How we protect your Data:

• We use computer safeguards such as firewalls and Data encryption and we enforce physical access controls to our building and files to keep this Data safe. We only authorise access to your Data for employees who need it in order to carry out their job responsibilities.
• We protect your Data in transit by using Secure Sockets Layer (SSL) or other encryption technologies unless specifically asked by you, the client, to do otherwise.
• We enforce physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of your information. We may, on occasion, ask for proof of identity before sharing your personal Data with you.

Whilst we take appropriate technical and procedural measures to safeguard your personal Data please be aware that we cannot guarantee the security of any personal Data that you transfer over the internet to us.

Your Data will not be transferred to, or stored at any destination outside the European Economic Area (EEA). If this ever becomes the case then we will inform you and we will put in place appropriate protections and safeguards to ensure your Data is adequately protected.

Cookies

Cookies are small parcels of data stored temporarily on your hard drive while you are browsing a website. These are a standard mechanism used by most websites. By continuing to use this website with cookies enabled, you consent to our use of cookies.

Our website employs cookies only to provide us with general information about how our website is used. However, no personal information that would enable us to identify individuals is either obtained or stored in these cookies.

Cookies are often used to track a user’s browsing history for the purpose of targeted advertising. This website does not set any cookies of this type.

We use a third party service provided by Google Analytics to provide us with further general information about the performance of this website. The data collected by Google is aggregated to show general trends and does not identify individual users. From time to time, we may also use other third party services such as Facebook, Twitter and other social media, the presence of which will be readily apparent from their on-screen icons. In each case, any cookies set by the providers of these services are set by them directly. They are not set by this website and we have no control over them. Please refer to these services’ own privacy policies if you wish to check how they use cookies.

Should you wish to disable cookies, please refer to your browser’s Help function. Please note, however, that many websites will not run correctly with cookies disabled, especially ones that require you to log in or that offer any form of checkout or booking process, as cookies are usually needed to keep track of individual transactions.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Your Rights and Choices

You have the right to see the personal Data we hold about you under the GDPR, this is called a Subject Access Request. If you wish to see this Data then please inform us in writing or via our email address which is info@csaccounting.co.uk

Please inform us if you believe any of the Data we hold regarding you is inaccurate and we will update accordingly.

You also have the right to ask us to delete all personal Data we hold about you. Again please submit this request via email and as long as the request does not contravene existing legislation then we will comply and inform you within 1 calendar month.